Updated: September 20, 2021 6:30 AM

New safety measures in effect

All visitors to NorQuest campuses for classes or other services must declare their vaccination status.

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Work, Practicum, and Clinical Requirements

Many programs require documentation for non-academic requirements for participation in work-integrated learning (WIL) practicum experiences. You should review the Clinical Requirements Chart for each program’s practicum requirements. If these appear on your 'To Do' list in MyQuest, you must complete these requirements.

Police Information Check (PIC)

Most programs need a clear Police Information Check (PIC) before you can take part in a clinical or work placement. You are responsible for any costs associated with getting your PIC.

When to get your PIC

It is important to start your PIC process early. The Edmonton Police Service and/or the RCMP can take anywhere from four to 12 weeks to complete your record check.

  • Students in Health programs: you should get your PIC as soon as you enter the program, and you must submit it to NorQuest within 90 days of its issue date.
  • Students in Community Studies programs: you should contact your program area for more information.
  • International students: do not submit a PIC from your home country. Your PIC must be from a local Canadian police agency or RCMP detachment.

Police checks by third-party or online vendors are not accepted.

How to request your PIC

When you request your PIC, be sure to state:

  • if your program requires a vulnerable sector check (check Clinical Requirements Chart)
  • you are going on a student practicum with a health-care organization if you have the option. For students in Health programs, the role for which you are requesting a PIC must state “Student Placement with a healthcare organization” otherwise you will need to provide a new PIC with the correct role stated.
  • the role for which you need the PIC. For example, if you already work in the health industry (i.e. food service, laundry, service attendant, etc), make sure the role on your PIC is specific to your program/practicum area. If the role on your PIC does not match the level needed for your program area, you may need to re-do your PIC.

Edmonton residents and residents of nearby communities can apply for a PIC (and vulnerable sector check) online through Edmonton Police Services. Your completed PIC will be emailed to you.

Students who live outside of the Edmonton area can usually apply for a PIC (and vulnerable sector check) through their local police service or local branch of the RCMP.

How to submit your PIC

If you receive a digital PIC from the Edmonton Police Service, email it to FHCStodolist@norquest.ca.

If you receive a paper PIC document, you can scan and email it to FHCStodolist@norquest.ca to have this item marked as conditionally completed on your ‘To Do’ list. You must then mail the original PIC to:

NorQuest College
ATTENTION: Faculty of Health and Community Studies - Checklist Documentation
10215 108 Street NW
Edmonton, AB  T5J 1L6

Make a copy for yourself before submitting it. Provide a self-addressed, stamped envelope so that your PIC can be returned to you.

You will be notified when your PIC is received and marked complete on your ‘To Do’ list. We will mail your PIC to the address on your self-addressed envelope.

After you submit your PIC, you must report any changes (e.g. criminal convictions or charges) to your program area immediately. Any change to your Police Information Check may affect your ability to attend your practicum or any other WIL experience.

For students whose PIC is not clear

If you have a criminal record, this may affect your clinical placement, program completion, professional licensure, and employment prospects. Prospective students who have a criminal record should email FHCS.PICs@norquest.ca to start the PIC review process.

An unclear PIC does not mean you cannot progress in your program, but this does warrant further discussion with the program area and potential practicum agencies. Students should start this process at least four to six months before the start of each practicum. If you have an unclear PIC, do not submit it. Email FHCS.PICs@norquest.ca for more instruction.

Intervention Record Check (IRC)

If your program requires an Intervention Record Check (IRC), you must submit it to the Faculty of Health and Community Studies.

The IRC must meet the criteria specified by your WIL experience (practicum) sponsor. Your WIL experience (practicum) faculty advisor will discuss your placement and what is needed.

When to get your IRC

An IRC can take anywhere from four to eight weeks to complete. Ensure that you request your IRC with enough time to submit it by your due date, but do not request your IRC too early.

Your IRC must be:

  • dated within six months of the start date of your clinical or WIL experience (practicum) placement.
  • submitted to NorQuest College within 90 days of when it is issued.

How to request your IRC

Students from the Edmonton area contact the Edmonton Region Intervention Record Checks Office.

COVID-19 Update: The Edmonton Region IRC office is not open currently for in-person service. Call 780.427.1471 to request an application form be mailed to you. The completed application form must include two copies of ID, one of which must be photo ID. The application is to be mailed to:

Alberta Children’s Services
Edmonton Region Intervention Record Checks, 6th Floor
9820 106 Street NW
Edmonton, AB  T5K 2J6

Once processed, your completed IRC will be mailed to you.

Students who live outside the Edmonton area should contact their local provincial Children’s Services office for details on obtaining IRCs. View information about Children’s Services offices within Alberta.

How to submit your IRC

Once you get your IRC, scan and email it to FHCStodolist@norquest.ca. This item will be marked as conditionally completed on your ‘To Do’ list. Then mail the original IRC to:

NorQuest College
ATTENTION: Faculty of Health and Community Studies - Checklist Documentation
10215 108 Street NW
Edmonton, AB  T5J 1L6

Make a copy for yourself before submitting.

If you would like to have your original IRC returned to you, provide a self-addressed, stamped envelope. You will be notified when your IRC is received and marked as completed on your ‘To Do’ list. Your IRC will be shredded after 30 days if no return-stamped envelope is included.

Immunizations

Programs with a work, practicum, or clinical placement need up-to-date immunization records. The process of obtaining your immunization records can take time. We encourage you to take these steps immediately once you have reserved your seat in your program to avoid delays in your studies.

You are responsible for any costs of getting your immunizations.

Steps to complete your immunization requirements

  1. Review the immunization requirements and determine what immunizations you need for your program.
  2. Get your records of immunization. Contact 811, a public health centre, or doctor’s office. See Records & Assessments – Frequently Asked Questions for more information.
  3. Book an appointment to have your immunization records reviewed and verified by a health professional.
    • For students living in Edmonton and surrounding areas: book with Atlas Immunization.
    • For all other students across Alberta/Canada: contact your local public health centre.
    • Can't book with your public health centre or Atlas Immunization? You may also book with a private travel health clinic. But, they may not be able to provide all the immunizations you need.
  4. For your appointment, bring:
  5. Email your completed record of immunization form to immunizations@norquest.ca. Individual health records will not be accepted.
    • Ensure that your first and last names are readable in your scanned document or pictures.
    • Your email must include your student ID and the program for which you are submitting.
    • Send your email from your NorQuest email account.
    • Failure to follow these instructions may result in a delay/ rejection of your documents.
    • Part A immunizations will then be removed from your 'To Do' list.
  6. If you are unable to complete your immunization requirements due to a health or medical reason, complete the missing immunization form, and email it to immunizations@norquest.ca. You must then wait for approval from the practicum site to attend your practicum. The agency/site retains the right to refuse the student depending on the missing immunization.

Notes:

Part B immunizations are optional. These are not practicum or graduation requirements. However, many employers need these extra immunizations. We recommend students get Part B while in the program to prevent delays in employment after graduation.

Start the immunization review process as soon as you begin your program. It can take several weeks (sometimes months) to get an appointment and to review your records.

You are responsible for ensuring your immunizations are reviewed and removed from your 'To Do' list before your practicum and program deadlines. Several programs need this item completed at least 60 days before the start of practicum.

For questions about TB testing, see the Questions & Information About TB Testing.

Review Records & Assessments – Frequently Asked Questions for any other questions you may have about the immunization process.

While influenza vaccination is not mandatory, we recommend it.

The external agency (practicum site) reserves the right to refuse placements to any student who is not fully vaccinated. This may result in a practicum cancellation or delay. Delays in program progress or costs associated with practicum cancellation are a student's responsibility.

Workplace Hazardous Materials Information System (WHMIS)

Some programs require you to complete the WHMIS course.

  1. Go to XBUS 1017 to register.

  2. Complete the online course. All WHMIS courses start on the first day of every month and end on the seventh day. You have seven days to complete the online course.

  3. You will receive your WHMIS card by email after you complete the course.

  4. Email a copy of your card to FHCStodolist@norquest.ca.

Basic Life Support (BLS) / CPR

Some programs require you to have BLS/CPR certification. Once your training course is complete, email a copy of your certification to FHCStodolist@norquest.ca.

You can take your BLS/CPR course through any of the organizations below. Make sure that the course you take is a blended or in-person course that is approved by the Heart and Stroke Foundation. Interim courses and Level C CPR courses are not accepted.

If you are new to BLS

Register for a BLS training course from one of these providers:

  1. NorQuest College

  2. Heart and Stroke (or BLS Blended 120)

  3. Breath for Life

  4. Reach Training

If you need to renew your BLS certificate

Register for a BLS renewal training course from one of these providers:

  1. Heart and Stroke

  2. Breath for Life

  3. Reach Training

If you have questions about getting your BLS/CPR certification or renewal, email FHCStodolist@norquest.ca.

Human Blood-borne Pathogen Exposure (HBPE)

Some programs require you to have HBPE training.

  1. Go to XHLT 1023 to register.

  2. Complete the online course.

  3. You will receive your HBPE certificate by email after you complete the course.

  4. Email a copy of your certificate to FHCStodolist@norquest.ca.

AHS Information & Privacy online learning module (includes Covenant Health)

Before starting a WIL experience (practicum), students who have placements with AHS or Covenant Health must complete the AHS Information & Privacy online learning module.

Once you have completed the module, sign the Confidentiality & User Agreement, and email a copy of the signed agreement to FHCStodolist@norquest.ca.

HSPNet

Before starting a WIL experience (practicum), students who have placements with AHS or Covenant Health must review the HSPNet information sheet, sign the consent form, and email a copy of the signed form to FHCStodolist@norquest.ca.

It’s Your Move

Some programs need you to complete an injury prevention course such as It’s Your Move (XHLT 1070) before the start of the WIL experience (practicum). You must get a certificate of completion within one year of the WIL experience (practicum) start date. Email a copy of your certificate to FHCStodolist@norquest.ca.

N95 Mask Fit Testing

Students with practicum placements must have N95 mask fit testing that is current within two years. Check your program’s requirements to see if you need a mask fit for practicum before booking.

  • For first-time mask fit testing, book through Appointment Plus. Repeat fittings due to expiry or weight change (+/- 10 pounds) must be completed through an external vendor.
  • Students can have one booking per program duration.
  • Students must complete the required paperwork and follow the instructions before and during their N95 mask fit test:
  • Email maskfittest@norquest.ca at least 24 hours before your appointment if you are unable to make it. Unexcused absences will count as a first-time fitting and re-bookings are not allowed.

If your mask fit test is completed at NorQuest College, it will be removed from your 'To Do' list. You do not have to submit your documentation. If it is completed outside of NorQuest, email a copy of your documentation to FHCStodolist@norquest.ca.

COVID-19 Update:

If you complete a mask fitting at an external site, ensure your mask size matches one of the following sizes:

  • Dasheng DTC3Z
  • 3M8210
  • 3M1860/1860s

N95 mask fit testing is mandatory at all AHS and Covenant Health sites. Students who are not fitted with an appropriate mask size before their placement starts risk having their practicum delayed or canceled.