Many programs require documentation for non-academic requirements for participation in work-integrated learning (WIL) practicum experiences. You should review the Clinical Requirements Chart for each program’s practicum requirements. If these appear on your 'To Do' list in MyQuest, you must complete these requirements.
Most programs need a clear Police Information Check (PIC) before you can take part in a clinical or work placement. You are responsible for any costs associated with getting your PIC.
When to get your PIC
It is important to start your PIC process early. The Edmonton Police Service and/or the RCMP can take anywhere from four to 12 weeks to complete your record check.
Police checks by third-party or online vendors are not accepted.
How to request your PIC
When you request your PIC, be sure to state:
Edmonton residents and residents of nearby communities can apply for a PIC (and vulnerable sector check) online through Edmonton Police Services. Your completed PIC will be emailed to you.
Students who live outside of the Edmonton area can usually apply for a PIC (and vulnerable sector check) through their local police service or local branch of the RCMP.
How to submit your PIC
If you receive a digital PIC from the Edmonton Police Service, email it to FHCStodolist@norquest.ca.
If you receive a paper PIC document, you can scan and email it to FHCStodolist@norquest.ca to have this item marked as conditionally completed on your ‘To Do’ list. You must then mail the original PIC to:
NorQuest College ATTENTION: Faculty of Health and Community Studies - Checklist Documentation 10215 108 Street NW Edmonton, AB T5J 1L6
Make a copy for yourself before submitting it. Provide a self-addressed, stamped envelope so that your PIC can be returned to you.
You will be notified when your PIC is received and marked complete on your ‘To Do’ list. We will mail your PIC to the address on your self-addressed envelope.
After you submit your PIC, you must report any changes (e.g. criminal convictions or charges) to your program area immediately. Any change to your Police Information Check may affect your ability to attend your practicum or any other WIL experience.
For students whose PIC is not clear
If you have a criminal record, this may affect your clinical placement, program completion, professional licensure, and employment prospects. Prospective students who have a criminal record should email FHCS.PICs@norquest.ca to start the PIC review process.
An unclear PIC does not mean you cannot progress in your program, but this does warrant further discussion with the program area and potential practicum agencies. Students should start this process at least four to six months before the start of each practicum. If you have an unclear PIC, do not submit it. Email FHCS.PICs@norquest.ca for more instruction.
If your program requires an Intervention Record Check (IRC), you must submit it to the Faculty of Health and Community Studies.
The IRC must meet the criteria specified by your WIL experience (practicum) sponsor. Your WIL experience (practicum) faculty advisor will discuss your placement and what is needed.
When to get your IRC
An IRC can take anywhere from four to eight weeks to complete. Ensure that you request your IRC with enough time to submit it by your due date, but do not request your IRC too early.
Your IRC must be:
How to request your IRC
Students from the Edmonton area contact the Edmonton Region Intervention Record Checks Office.
COVID-19 Update: The Edmonton Region IRC office is not open currently for in-person service. Call 780.427.1471 to request an application form be mailed to you. The completed application form must include two copies of ID, one of which must be photo ID. The application is to be mailed to:
Alberta Children’s Services Edmonton Region Intervention Record Checks, 6th Floor 9820 106 Street NW Edmonton, AB T5K 2J6
Once processed, your completed IRC will be mailed to you.
Students who live outside the Edmonton area should contact their local provincial Children’s Services office for details on obtaining IRCs. View information about Children’s Services offices within Alberta.
How to submit your IRC
Once you get your IRC, scan and email it to FHCStodolist@norquest.ca. This item will be marked as conditionally completed on your ‘To Do’ list. Then mail the original IRC to:
Make a copy for yourself before submitting.
If you would like to have your original IRC returned to you, provide a self-addressed, stamped envelope. You will be notified when your IRC is received and marked as completed on your ‘To Do’ list. Your IRC will be shredded after 30 days if no return-stamped envelope is included.
Programs with a work, practicum, or clinical placement need up-to-date immunization records. The process of obtaining your immunization records can take time. We encourage you to take these steps immediately once you have reserved your seat in your program to avoid delays in your studies.
You are responsible for any costs of getting your immunizations.
Notes:
Part B immunizations are optional. These are not practicum or graduation requirements. However, many employers need these extra immunizations. We recommend students get Part B while in the program to prevent delays in employment after graduation.
Start the immunization review process as soon as you begin your program. It can take several weeks (sometimes months) to get an appointment and to review your records.
You are responsible for ensuring your immunizations are reviewed and removed from your 'To Do' list before your practicum and program deadlines. Several programs need this item completed at least 60 days before the start of practicum.
For questions about TB testing, see the Questions & Information About TB Testing.
Review Records & Assessments – Frequently Asked Questions for any other questions you may have about the immunization process.
While influenza vaccination is not mandatory, we recommend it.
The external agency (practicum site) reserves the right to refuse placements to any student who is not fully vaccinated. This may result in a practicum cancellation or delay. Delays in program progress or costs associated with practicum cancellation are a student's responsibility.
Some programs require you to complete the WHMIS course.
Go to XBUS 1017 to register.
Complete the online course. All WHMIS courses start on the first day of every month and end on the seventh day. You have seven days to complete the online course.
You will receive your WHMIS card by email after you complete the course.
Email a copy of your card to FHCStodolist@norquest.ca.
Some programs require you to have BLS/CPR certification. Once your training course is complete, email a copy of your certification to FHCStodolist@norquest.ca.
You can take your BLS/CPR course through any of the organizations listed below. All courses must have an in-person component and must be approved by the Heart & Stroke Foundation. All components of blended courses must be completed and submitted wholly in accordance with program to-do list deadlines. Online-only or interim courses will not be approved. Level C CPR courses not designed for healthcare professionals are also not accepted. For those students who submit certification of the BLS Provider Renewal Prerequisite Challenge, you are still required to complete the BLS renewal course. Submission of the challenge test is considered incomplete.
If you are new to BLS
Register for a BLS training course from one of these providers:
NorQuest College
Heart and Stroke (or BLS Blended 120)
Breath for Life
Reach Training
If you need to renew your BLS certificate
Register for a BLS renewal training course from one of these providers:
Heart and Stroke
If you have questions about getting your BLS/CPR certification or renewal, email FHCStodolist@norquest.ca.
Some programs require you to have HBPE training.
Go to XHLT 1023 to register.
Complete the online course.
You will receive your HBPE certificate by email after you complete the course.
Email a copy of your certificate to FHCStodolist@norquest.ca.
Before starting a WIL experience (practicum), students who have placements with AHS or Covenant Health must complete the AHS Information & Privacy online learning module.
Once you have completed the module, sign the Confidentiality & User Agreement, and email a copy of the signed agreement to FHCStodolist@norquest.ca.
Before starting a WIL experience (practicum), students who have placements with AHS or Covenant Health must review the HSPNet information sheet, sign the consent form, and email a copy of the signed form to FHCStodolist@norquest.ca.
Some programs need you to complete an injury prevention course such as It’s Your Move (XHLT 1070) before the start of the WIL experience. You must get your certification before the start of your practicum. Once completed, email a copy of your certificate to FHCStotolist@norquest.ca If you are completing a practicum outside of Alberta, submit a certificate of equivalent training. (This should encompass back care, safe mobility practice, etc.)
Students with practicum placements must have N95 mask fit testing that is current within two years. Check your program’s requirements to see if you need a mask fit for practicum before booking.
If your mask fit test is completed at NorQuest College, it will be removed from your 'To Do' list. You do not have to submit your documentation. If it is completed outside of NorQuest, email a copy of your documentation to FHCStodolist@norquest.ca.
COVID-19 Update:
If you complete a mask fitting at an external site, ensure your mask size matches one of the following sizes:
N95 mask fit testing is mandatory at all practicum sites. Students who are not fitted with an appropriate mask size before their placement starts risk having their practicum delayed or canceled.